Information rights management technology in VDR is designed to protect information from unauthorized access. The purpose of this article is to introduce the technology to the community.
VDR Software as the Best Way to Avoid Information Risks Management
Every day, IT workers use email to exchange sensitive information such as financial reports and data, legal contracts, confidential product information, sales reports and forecasts, competitive intelligence, research and patent data, and customer and employee information. Since people can now access email from anywhere, mailboxes have become repositories containing a large amount of potentially sensitive information. Thus, information leakage poses a serious threat to organizations.
Even the usual permission to read the file makes it possible to print information from the file, copy and view the contents of the file, not to mention the fact that the file can simply be overwritten under a different name in that area of the file system where the user has elevated privileges. The task arises to control the actions of the user, as well as control the copying and distribution of protected information, making it impossible to extract information outside the field of action of the services of the data access rights management technology. Consent to the processing of personal data can be given by the subject of personal data in any form that allows confirming the fact of obtaining consent.
Information Risks Management as the Main Policy of Virtual Data Room Software
Information on the management of rights is information, including in electronic form, that identifies an object of copyright and related rights and the author or another person who has copyright and related rights to this object, or information on the conditions for using the object of copyright and related rights, or any numbers or codes in which such information is presented when any of these elements of information is attached to or placed in a copy of an object of copyright and related rights or appears in connection with its communication to the public
There are three main steps to avoid risks management with the vdr finance:
- Creation. The author creates the document, clicks the Permission button on the toolbar, and specifies the names of the users or groups who are allowed access to the document and what actions they can take: editing, print, or preview only.
- Spreading. The author then distributes the file by attaching it as an e-mail attachment, placing it in a public folder, or distributing it on a disk.
- Usage. The recipient opens the document or file in the same way as before. The application displays the file and provides the user with the ability to perform all the actions that are allowed to him.
Such techniques are evolving, each time malicious files arouse less suspicion. In such situations, the optimal strategy is not to open attachments at all that you are not expecting. If the file might still be important, use an alternative communication channel to find out if it is a virus. For example, if you received a report from the accounting department, you can call this department and ask if colleagues really sent such a file. If it is not possible to contact the sender through other channels, it is worth at least disconnecting the computer from the public network so that the whole company does not suffer in the event of an attack. Do not open a suspicious file from your personal smartphone.